Integrations

Electronic vendor integration, and integration into your existing accounts payable and general ledger systems, will streamline processes and leverage your current systems.

Vendor Integration

The Vendor Integration interface retrieves item and price information directly from vendors, including descriptions, pack sizes, and contracted prices. Save time and improve accuracy by connecting directly to your vendors’ systems.

• Automate Ordering and Receiving: Hospitals can submit purchase orders electronically and receive automatic order confirmation.
• Eliminate Manual Errors: Orders created for participating vendors are transmitted electronically, eliminating phone calls, faxes, and paper processes.
• Data Security: Works with 60 different suppliers using X12 Electronic Data Interchange (EDI) standards and proprietary data formats.

When vendors prepare orders for shipping, electronic invoices are sent directly to NetMenu, listing each of the items on the truck for delivery. The data is current and reflects any substitutions, price changes, or quantity changes between the time the order was placed and when the product is delivered. Accounts Payable Interface

The Accounts Payable interface automatically processes purchase order data, which is reformatted to meet the requirements of the accounting system and is easily exported.

• Minimize Data Entry: Reduce errors and labor time by connecting to invoice data automatically.
• Vendor Discounts: Take advantage of vendor discounts by speeding up accounts payable.
• Compatibility: Data is formatted into a file type compatible with the industry-leading accounting software packages.

Transactions may be grouped into batches and sent daily, weekly, or at period’s end. Each transaction is validated to make sure the data is properly coded. If it isn’t, the transaction is flagged and an error message details which data is missing, preventing incomplete data from entering the accounting system.

General Ledger Interface

The general ledger interface simplifies the process of getting your employee transaction data into your accounting system. By defining the GL code for each transaction category—such as food, retail, and services—you can export your employee charge data with the associated GL codes for easy import into your accounting system. This allows you to consolidate any monthly charges your employees may owe.

• Reduce errors and labor time by connecting to employee charge data automatically.
• Maintain data integrity with coding validation.